FAQ

IPSF produces and distributes many publications during the year, as it is very important for us to be in permanent contact with our members and pharmacy students all over the world. Our goal is to disseminate as much information as possible about our members to others, in order to motivate others to become actively involved in their education and profession.

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Student Exchange Programme

I may not be able to afford to go on SEP. What financial assistance does IPSF provide to students?

There is the IPSF SEP Grant available. 

Eligible candidates must be currently studying for their pharmacy undergraduate degree (first pharmacy degree) or recent graduate of their first pharmacy degree (up to four years after the date of their graduation). An applicant may be an IPSF member through an IPSF Member Organization (Full Member or Member in Association) or as an Individual Member (currently undergraduate or recent graduate of their first pharmacy degree).

For applicants who participate in Winter SEP (October-March), they may only apply for the grant after their Student Exchange Application Form (AF) is either marked PLACED or SUCCESSFUL in the SEP database.

For applicants who participate in Summer SEP (April-September), they may only apply for the grant after their Student Exchange Application Form (AF) is marked PLACED in the SEP database.

The SEP Grant may cover part of the travel expenses (bus, train or plane tickets) from the applicant’s home country to the country in which the exchange occurs and the SEP fee.The maximum monetary value of the grant may be 1000 Euro and if the actual costs incurred are less than the awarded grant, only the amount of the actual costs will be paid.

The grant will be paid only after completion of the exchange and submission of the required documents. In addition the applicant’s student exchange fee will be returned to the respective member organisation or to the applicant in the case of an individual member.

The total number of grants awarded will be decided after the deadline for receipt of applications and will be dependent on the total number of quality applications received and on the grant budget available.  

Application process

An application must contain the following documents in English, all in PDF format:

  • SEP Grant application form completed (including motivational letter);
  • Letter of support from an authority figure from the student’s Faculty/University (Dean, Vice Dean, Professor) OR from the president of the student’s association;
  • Proof of the applicant's income and outcome stating the average monthly salary per member of the family (the original document and the one in English);
  • Proof of received studentships/scholarships, stating the amount of money received per month/per year, if applicable (the original document and the one in English);
  • Proof of pay check/job salary, stating the amount of money received per month/per year, if applicable (if an applicant has a part-time/full-time job) (the original document and the one in English).

All the financial documents in English must be validated (signed) by an authority figure from the student’s Faculty/University (Dean, Vice Dean, Professor) OR by the Contact Person (CP) of the student’s association.

Priority will be given to the following applicants:

  • Who are in their last year of studies;
  • Who did not receive a SEP Grant before;
  •  Who send a very detailed and transparent application;
  • Who have a very well structured motivation letter with valid arguments.

Special attention will be given to the ratio of the income of the applicant/country of the applicant and the necessary money for SEP.

Decision

All applications will be considered by the Development Fund and the Student Exchange Committees. Successful applicants will be notified by the Development Fund Co-ordinator and the IPSF Chairperson of Student Exchange by the 15th of June 2018, 11:59PM GMT +0.

Applications that haven’t been sent both to Development Fund Co-ordinator and Chairperson of Student Exchange won’t be included in the selection process.

How can I find out more about the countries participating in SEP?

You should go to Student Exchange Programme tab at the IPSF website and under tab 'Countries' you have a list of member organizations offering SEP in current year. By clicking on each association's page, you can read more details about SEP in that country.

Can I apply for SEP even if my association is not a member of IPSF?

Yes, you can! If your association is not a member of IPSF, you can apply as an Individual Member (IM). To be eligible to apply as an Individual Member, you must be a current pharmacy student in your first degree of pharmacy or a recent graduate (up to four years after your graduation). Please contact the Individual membership Coordinator at join@ipsf.org for further information about Individual Membership. Once you have been granted IM status, you can then follow the steps listed above to participate in SEP. Please note that your home association should be marked as ‘IPSF Individual Members’.

Do I need to pay a fee to participate in SEP?

Yes, you do need to pay a minimum of €42 to your home association. Contact your home SEO to determine how much you need to pay. Out of the €42, €24 will be paid to IPSF as administration fee while €18 will be paid to your host association.